About Us Information & Instructions

It is suggested to go through these instructions carefully as the applicant will find answers of most of their queries here. If your requirement is still not met, email us at ppt.stockholm@mea.gov.in

  1. Basic requirements (supporting documents etc.) along with the passport application should be noticed in checklist for respective categories under PASSPORT SERVICES and submitted along with the printout of application form. The printout of Online Registration Form alone would not be accepted.

  2. The applicant needs to submit the passport in original to the Embassy along with the application. One is supposed to make the travel plans/business trips accordingly. In case of extreme emergencies (for traveling to India), the applicant may email, and the issue can be resolved. (CHANGED DUE TO COVID-19, CHECK RESPECTIVE CATEGORY).
  1. Two photographs are needed with the application form; out of which one should be pasted on the form (space is provided for the same). Please check the photo specifications (provided with every category) before you paste the photographs and follow them strictly. Photographs which do not match the specifications WILL BE rejected.
  1. Application for re-issue of passports, which are expiring within 12 months, can be accepted for processing. For e.g. for a passport getting expired on 30/09/2021, the application for re-issue can be submitted any time after 30/09/2020.
  1. Signature and thumb impressions should be confined to the prescribed box. In case a child who cannot sign, his/her thumb impression must be provided. (Left Thumb for male and right thumb for female minor applicant). 
  1. All the particulars (i.e. Name, Address, Parents’ names, DOB, POB, Date of issue, Date of expiry, File No. etc.) should exactly be filled as it is in the current passport. If any change/deviation in the particulars is required by the applicant, a proof for the same needs to be submitted along with your application. 
  1. All the details should be checked very carefully after filling up the online applications. Check for errors in spellings and typos. Whatever you type shall be printed on the new passport.
  1. Signature on the application form should exactly match with the one on current passport unless changed officially, following proper procedure. Applications found with difference in Signature on application form from that on the current passport might need to be filled again. If signature needs to be changed, Attestation section of the Embassy must be contacted.

  2. Please do not use any special/Swedish characters while filling the online form; these could lead to errors during the processing of your application. 
  1. It is recommended to note down the File registration number/temporary application number for future use. The Embassy has no records for a file no. generated by the applicant.
  1. In case, the visa is under renewal (for an adult or for parents of minor/new born children), please provide a copy of Mottagningskvitto, issued from Migrationsverket (stating that your application for visa extension has been received) along with a letter from your employer having your work details/deputation letter/offer letter. The email confirmation from Migrationsverket alone will not suffice. 
  1. Please do not fold or staple the documents, even if sending through post. Folded applications would be sent back.

  2. A waybill can be generated on PostNord’s website to get the passport back. Tracking no. on this must be noted to track the post in future. 
  1. Always mention your contact number and email address on your application. Incomplete applications which do not meet the specifications will not be processed. 
  1. The photocopies wherever required, should be submitted by the applicant whether applying in person or through post. Submitting the original documents and not the copies will be considered as an incomplete application. 
  1. A passport expired more than six months back should be supported by a Self-Affidavit/undertaking explaining the circumstances for not getting it renewed and spelling out the reasons for late submission. 
  1. Time Frame for the service is up to 4 weeks (CHANGED DUE TO COVID-19, CHECK RESPECTIVE CATEGORY) from the date of submission of application, provided all the conditions are met and the documents are complete. In case of incomplete applications, the date of submission is equivalent to the date of completion of application.
  1. Cases where pre-police verification is required, or other complex cases, may take longer. Police verification will be carried out by the RPO where last passport was issued, having a minimal role to play by the Embassy.

  2. Please note that if the supporting documents provided are not satisfactory, the applicant will be asked to provide more documentary evidences, even if those documents aren’t mentioned under respective category.
  1. If nearly all pages in your passport have been utilized, you may apply for re-issue of passport. You can apply for a normal booklet or a Jumbo booklet. Follow the procedure given under RE-ISSUE OF PASSPORTS FOR ADULTS category. You will have to provide a signed letter stating that the visa pages have been exhausted. The Embassy would verify this checking your original passport which will be submitted/sent along, in original.
  1. The applicant needs to provide a copy of his/her Co-ordination number (Samordnings nummer), issued from Skatteverket (Swedish tax agency) in case they do not have a Person number and Personbevis yet. 
  1. In case of new-born children, where Skatteverket is not accepting the name as you want: you should register the name of the child with Skatteverket as per their rules. While filling the Passport application and birth registration online, you may write the name as you want. Once you have the name in desired format in the passport, you may go to Skatteverket and get the name changed in Personbevis. Keep a copy safely with you for all the documents submitted to Embassy, in case of new-born applicants, as they might ask for it before changing the name.
  1. Address change: If the applicant wants the address to be changed once he/she applies for the renewal of passport, following documents are required:
  • For adults: If the address is to be changed from what it is in current passport, the applicant must provide: either an Aadhar card OR two different address proofs with the new address (Voter ID card, driving license, passbook copy of nationalized banks, utility bills etc.) Out of the two proofs provided, one should be a photo ID proof.
  • For minor applicants: above listed documents for either of the parents are required.
  • For new-born applicants: Indian address can be taken from either of the parent’s passport. Otherwise, above listed documents can be provided by either of the parents.
  • In case Swedish address is desired in the passport, it shall be taken as it is from your Personbevis (issued by Skatteverket).

FILLING UP THE FORM:

  1. In the column given for payment you may ignore $ and E and write SEK itself. Mode of payment will be BG (Bank Giro). Please write the amount here. You do not have to pay any extra amount for postage.
  1. Newborn and minor applicants must provide a specimen thumb print on page 1 of Online Registration form, the column provided adjacent to box for photograph. Adults must sign here.
  1. In point no. 3(a) Please mention the address you want to be written on the passport. In point 3(b), the other address would be applicant’s current address in Sweden.
    If you provide Swedish address as your permanent address to be written on passport; the other address under 3(b) will be your Indian address. 
  1. Point 7 must be filled with proper details and cannot be left blank.
  1. Point 11 should state when did you first left for Sweden and when were you last in India (May be for a vacation/short duration).
  1. Point 12 should be filled with how long you have been living in Sweden continuously (minus the vacation to India). It must be mentioned in years and months.
  1. Point 13 is always ECNR as the practice of putting ECNR stamp on passport has been discontinued. Therefore, no document is required to be sent for this purpose.
  1. Point 19 needs to be filled with 2 contact details from India (relatives/friends and not of parents). It must have clear addresses and phone numbers.
  1. Remaining fields (Point 20-23) must be answered in YES/NO/NA as suited but none of the fields can be left blank. Give details of lost passport if applicable.
  1. One may register with the Embassy through a link given on homepage. Answer point 24 accordingly.
  1. In point 26, the applicant will sign (T.I. for newborn/minors) and date and place need to be written.
  1. In point no.28 the declaration needs to be signed by both the parents in case of minor applicants. 

  2. In point no. 29 two more specimen signature or thumb impressions needs to be provided by the applicant.  
  1. The affidavit for minors (i.e. Declaration of parents by a minor child, can be found under APPLICATIONS FORMS on our website), must be filled to completion selecting appropriate answers. If the Swedish citizenship has been applied for the child, it must be undertaken here. Any of the fields left empty would lead to rejection of affidavit and delay in processing.
  1. The old passport is required to be cancelled at the time of issue of new passport, but the Embassy does not cancel the visas on the passport. However, some countries require that the visa should be on a valid passport.  Please check the regulations of the relevant country with respective Embassies.
  1. At the time of collection of passports, it is required that the person passport belongs to; collects it for himself/herself. Passports will not be handed over to friends/relatives. In case of extreme emergency close family members can collect the passport along with an authority letter from the applicant and a photo ID proof of the individual collecting it. A prior email must be sent with all the information. (CHANGED DUE TO COVID-19, CHECK RESPECTIVE CATEGORY).

  2. It is not obligatory to bring new-born/minors at the time of submission of applications OR collection of passports. Either of the parents can come and get the service required for their children. Parents are requested to carry their photo ID proof while visiting on behalf of children. Please do not forget to take thumb impressions of your child at required places in case you are not bringing him/her to the Embassy. (CHANGED DUE TO COVID-19, CHECK RESPECTIVE CATEGORY).
  1. The date and time for the appointment needs to be booked separately on www.indembassysweden.gov.in and would not be printed on the application form itself. (CHANGED DUE TO COVID-19, CHECK RESPECTIVE CATEGORY).
  1. Please do not bring or post any extra photographs/documents other than the required ones. 
  1. It is an offence under the Passport Act, 1967 to furnish any false information or to suppress any material information with a view to obtain passport or any other travel document. Fake signatures of any of the parents in applications for minors would invite legal consequences.

Consular Services